St James Court Exhibitors
The St James Court section of the St James Court Art Show has been running continuously for 62 years. Artist amenities include booth sitters, artist breakfast, organized staff and friendly volunteers. Applications Open January 1, 2019. Deadline is May 1, 2019. All applications must be made through ZAPPlication at www.ZAPPlication.org.( St James Court section of St James Court Art Show) Paper applications are not accepted. Rules of Participation have been updated as of December 15, 2018.
St James Court Exhibitors Calendar
- Application opens January 1, 2019
- Application closes May 1, 2019
- 5 person Jury: May 2019
- Notification of jury status: May 15, 2019
- Booth Fees Due: July 01, 2019
- Cancellation Date: August 1, 2019
- Mandatory Set up Day: Thursday, October 3, 2019
- St James Court Art Show: October 4, 5 & 6, 2019
250 fine artists and contemporary craftspeople from throughout North America are invited to participate in the St James Court section of the St James Court Art Show.
The show is held in the heart of historic Old Louisville, which boasts the largest collection of Victorian homes in the country. Old Louisville is an elegant backdrop for this display of fine arts and crafts, which will be exhibited and sold along Saint James Court, Belgravia Court, Magnolia Avenue and the adjacent blocks of Third and Fourth Streets.
Event organizers work diligently to cater to all artistic preferences and budgets. The result is a tasteful selection of high-quality original works that include 17 medium categories:
- jewelry (fine)
- jewelry (glass bead, fun)
- images 2D
- mixed media 2d
- mixed media 3d
Proceeds from the show fund various community charities, $52,000 in college art scholarships, neighborhood maintenance and restoration.
Admission is free, and this outdoor event is held rain or shine. No pets, please.
The 63rd annual show is scheduled for October 4, 5 & 6, 2019. Hours are from 10:00 a.m. to 6:00 p.m. on Friday and Saturday, and from 10:00 a.m. to 5:00 p.m. on Sunday.
Fees and Deadlines
Application Fees: A non-refundable processing/handling fee of $40.00 is due with application. All artists, including invited artists must fill out an application and pay the $40.00 fee. Money orders, Visa, Mastercard or PayPal accepted for application fees. Personal checks are not accepted. One application per medium category. Applications must be submitted through www.zapplication.org by midnight EST, APRIL 15, 2019. Before submitting your application please double check all information is correct, especially your contact email. You will need to update your profile in Zapp if your address, email, website, etc. has changed. The art show cannot update these changes for you.
The information herein pertains to the original and largest show that being the St James Court section begun in 1957. Other sections are using zapplication so please be aware to which show you are applying to. There are no refunds for application fees sent to the wrong section.
All invited artists, from the 2018 show will need to pay their application fee by APRIL 15,2019 to be included in the 2019 show.
Jury: The jury will take place in May 2019. Notifications are sent by May 15, 2019. Invited artists , Wait listed artists and artists not accepted to the show, will be notified via Zapplication Communication email.
Booth Fees: Booth fees are $575 for a single 10 x 10 space (St James Ct Section Booth MAP May 2017). Corners are an additional $50. There are a select few double booth spaces available for $1,100.00. Please indicate your booth request on your application. Booth fee deadline is July 1, 2019. Booth Fee payments must be made through Zapplication with a credit card/Paypal or by sending a Check or Money order into our office. The address is: St. James Court Art Show, PO Box 3804, Louisville, KY 40201. All booth fees must be paid online or postmarked by July 1, no exceptions. PLEASE DO NOT PAY A BOOTH FEE UNTIL YOU HAVE BEEN ASSIGNED A BOOTH NUMBER BY THE ART SHOW.
Bad Checks: If a check is returned by our bank, you will automatically forfeit your space in the 2019 Art Show.
Sales Tax: Kentucky law requires collection of a 6% sales tax on all sales made during the Art Show. Artists will receive a KY sales tax form in their packet at the show.
General Information: The art show is produced by a consortium of 5 neighborhood groups and a church. Each section is responsible for its own exhibit space/exhibitors, which total approximately 725 artists spread over 3 blocks. You may apply to any or all of the sections (applications are not shared between groups), however, participation is limited to one section. Once you pay a BOOTH FEE to a particular section, you are unable to accept an invitation to any other section. Booth fees will not be refunded in this case.
Jury Process: The St. James Court Art Show is juried annually in May by 5 individuals. These individuals are all from the Kentucky/Indiana region and are connected with art either with their profession or as a community partner. The scoring system used is 1 to 7. All 3 images are viewed simultaneously. No booth shots are needed. Invitations to exhibit are issued each year based on scores given by the jury in May.
Approximately 55% of artist are re-invited each year based on a street jury at the show. This street jury is made up of a panel of 8 people. The scoring is 1–7.
The Wait List is comprised only of artists who have gone through the current year’s jury process. The show reserves the right to accept or reject any new or returning exhibitor.
Rules of Participation: All work MUST be original and of exhibitor’s own crafting; NO BUY/RESELL; Commercial or imported items, items made from kits or green-ware, or mass-produced items are NOT accepted. Any person exhibiting arts/crafts that have any resemblance to such items are subject to immediate dismissal from the show.
Prints and mechanical offset reproductions (e.g., calendars, note cards, stationery) are allowed, but intent to display them must be clearly stated on the application. Prints must be properly signed and numbered, and prints/reproductions may not comprise more than 25% of the display. (This restriction is not applicable to artwork produced via traditional printmaking techniques (e.g., serigraphy, etching, lithography, etc.).
Musical recordings may not be sold.
No food products may be sold by exhibitors.
Booth structure and displays must not exceed limits of assigned space.
The Artist MUST be present and have their booth open for business during all hours of the 3-day event. Any artist that leaves during the show will not be invited back.
Partners listed on application are not allowed to be here in place of artist of record. Agents for artists, including dealers, frame shops and galleries are not allowed.
Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space without previous written permission from the association in which they exhibit. and if that permission is granted, additional permission must be requested from the neighboring association if its boundaries are within 50 feet. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
Exhibitors may not share booth space unless they have submitted a joint application and have been accepted as such, nor may they sublet or apportion space to anyone else.
Participation in more than one section of the show is prohibited. Once you pay a booth fee to one section you may not accept an invitation from another section
Photo I.D. required at check-in.
Street jurors will circulate at random during the show to ensure that all work shown is in compliance with these guidelines.
Exhibit Space: Returning exhibitors will be given preferred booth space whenever possible; new artists will be placed in remaining booths after previous exhibitor spaces are assigned. Every effort will be made to accommodate special needs of the physically handicapped.
Exhibitors are responsible for providing their own tents and displays, which should be sufficiently sturdy to withstand weather and crowds. The average space allotment is 12’ x 12’, but this varies since it is an outdoor show where natural and man-made obstructions can limit or increase its size. Tents should not be bigger than 10’ x 10’, nor should display height exceed 9’ to clear overhead tree branches. The show is held in a residential neighborhood; booth spaces are located mostly on concrete or grassy, tree-laden area, with some straddling curves, curb cuts, walkways or driveways; there are few spaces on perfectly flat ground. St. James Court is lined with trees, which block direct sunlight in some areas. All booths on St. James Court face east or west; booths on Magnolia face north or south. Exhibitors must abide by and displays must be in accordance with local fire regulations.
Please note, because of the difficulty of set up, it is generally not cost effective for local tent rental companies to accommodate individual artists, and when willing the company is often unable to work within our setup parameters. If you must rent a tent locally, be prepared to pick it up from the rental company and bring it on site with you at your scheduled set up time. If you are unable to do this, the St. James Court section is not the best section for you to apply to due to our set up constraints.
Corner spaces are an additional $50 and are noted by a ‘C’ after the booth number. Extra Large (XL) booth spaces measure over 10 x 15 feet and cost $780.00. The fee for a Double (10 x 20) booth space is $1,100.00. BE SURE TO NOTE YOUR BOOTH REQUEST ON YOUR APPLICATION. Special requests will be considered, but the show has the right to deny request of change. The full cooperation of exhibitors is expected in this matter. Storage must be neatly concealed within or around your booth.
Electricity is not available. Generators are NOT permitted; however, battery-powered lighting is acceptable.
Setup takes place the Thursday before the show starts. Loading and unloading is permitted in close proximity to booth locations. Vehicles cannot remain in the exhibit area during the show. RV and truck & trailers cannot be parked on city streets for overnight use. RV and camper parking options will be provided ahead of time. Booth setup is by staggered timed check-in. Late arrivals (after 8 p.m.) must notify the show director at firstname.lastname@example.org by 8 p.m. or you be will considered a “no show” and automatically not invited to return to the show the following 2 years. There is no set ups allowed on Friday morning.
Security: Louisville Metro Police provide security during the shows hours of operation; private security is on site after hours. St. James Court is an urban residential area, so reasonable precautions should be taken to ensure the safety of you and your property. All work is exhibited at the artists’ own risk. It is recommended that each exhibitor obtain general liability insurance, as the shows’ insurance does NOT extend coverage for exhibit damage or bodily injury.
Cancellation Policy: Cancellations must be submitted in writing. Booth fees will be refunded, less $100, prior to August 1, 2018. No refunds after 8/1/19. The booth fee is for exhibit space rental by the applicant ONLY and is not transferable to another exhibitor. If the registrant cannot participate, control of the space reverts back to the show and refunds are made per stated policy. No refunds if inclement weather is experienced during the event.